Establishment & factory
Labour law compliance services
Labour law compliance keeps penalties, wage claims and director liability off your books. We keep every register, return and notice current, starting with your Shops & Establishments registration.
- Penalty-free registers and returns
- Notices displayed as the law requires
- Contract labour registrations in order
- Direct partner access, no hand-offs
The records
What an inspector asks to see
Labour law compliance is mostly a matter of records: registers kept month by month, returns filed on each authority's calendar, and notices displayed where employees can read them. Which ones apply depends on your state, your headcount and whether you engage contract labour.
Shelf 01
Registers
Kept current for each establishment, month by month.
Shelf 02
Returns and reports
Moving to a single electronic return under the Labour Codes, as states notify their rules.
Shelf 03
Notices and certificates
Some go on the wall and some stay on file. An inspector checks both.
The cost of non-compliance
What a missing register can cost
A register an inspector cannot find is an offence in itself. Under the Labour Codes, the cost of a gap in your records is set out in figures.
Exposure under the law
Source
₹50,000–1 lakh
per default
01Registers and returns
For failing to maintain a register or document, file a return, or produce a record when an inspector asks for it.
OSH Code, 2020, s.96(1)
Up to ₹10,000
for wage records alone
02Wage records
For not maintaining, or improperly maintaining, the records the Code on Wages requires. A first lapse comes with a written direction to comply; a repeat within five years does not.
Code on Wages, 2019, s.54(2) and s.54(3)
Up to 10×
the claim, as compensation
03A wage claim
When an employee's claim is upheld, the authority can order compensation of up to ten times the amount found due, recoverable as arrears of land revenue.
Code on Wages, s.45(2) and s.45(3)
Up to 3 months
or ₹1 lakh, on a repeat
04Paying less than due
Paying an employee less than the Code requires carries a fine of up to ₹50,000. A repeat within five years can bring imprisonment.
Code on Wages, s.54(1)(a) and (b)
Directors
deemed guilty with the company
05Liability that reaches the board
When a company commits an offence, every person in charge of its business at the time is deemed guilty with it, unless they show due diligence. So is any director whose neglect the offence is attributable to.
Code on Wages, s.55; OSH Code, s.109
Why NK One
Every filing, zero penalties.
Every register, return and notice we handle is kept current and filed on time in each state you operate in, so an inspection finds nothing to penalise.
Zero-penalty guarantee
No late fees, no interest, no surprise demands on anything we file for you. Every due date is tracked by people who have done this for 20 years.
Direct partner access
Since 2007, clients speak to the partners who run NK One, not a new compliance executive learning on your account.
Critical events
When the day is not routine
Most of the year is registers and returns. These are the moments when an employer needs help quickly, and they are part of the same service.
Inspections
An inspector can ask for any record on the shelf, for any period. We prepare the records beforehand, support you during the visit and handle the notices that follow.
Accidents at work
A workplace accident brings its own reporting and compliance steps. We take you through them and keep the accident records in order.
Exemptions
Where the law allows an exemption, we advise whether it suits your establishment and apply for it on your behalf.
Statutory committees
We help you constitute the committees your establishment needs, such as the POSH committee, and support your contractors when the need arises.
Labour Codes
Fewer registers, the same scrutiny
The four Labour Codes took effect on 21 November 2025. Ministry of Labour & Employment figures show the paperwork shrinking sharply. Every record that remains still has to be right, and states are still notifying their rules, so we confirm each state's formats before we file.
Scope of service
From registration to inspection
The routine work, in three areas. The scope is the same for one office in one state or for establishments across several.
- File01
Shops & Establishments registration
Where every shop and office starts.
- Applicability checked: registration or intimation, by state threshold
- Fresh registration under your state's Shops and Establishments Act
- Renewal before validity runs out
- Amendments when the name or other details change
- Closure when an establishment shuts
- File02
Registers, returns and displays
The shelf above, kept current.
- Statutory registers maintained
- Statutory returns prepared and filed
- Statutory abstracts and notices displayed at your premises
- File03
Contract labour
Where you engage workers through contractors.
- Contract labour registrations under the OSH Code (formerly CLRA)
- Contract labour registers prepared and submitted
- Challans prepared and submitted
- Support to your contractors when the need arises
Why NK One
Labour law compliance since 2007
Our ISO 9001:2015 certificate (QMS/2834/1026) names Labour Law Compliance in its certified scope. We work from our head office in Rajajinagar, Bengaluru, for employers across India, and every client has a dedicated relationship manager.
- Establishments and factories covered
- 250+
- Audits done
- 5,000+
- Client retention
- 85%
- Years of our founder's experience in compliance
- 25
FAQ
Questions about labour law compliance
Can't find your answer? Ask us on WhatsApp and we'll reply within 2 working hours.
What does labour law compliance cover for a shop or office?
It starts with working out which labour laws apply to the establishment. Then come the registration under your state's Shops and Commercial Establishments Act, statutory registers and returns, displayed abstracts and notices, Professional Tax and the rules on working conditions. Contract labour, if you use it, adds its own registration and records.
Which registers does a shop or office have to maintain?
It depends on the state, the headcount and whether you engage contract labour. Most establishments keep registers of employees, attendance and working hours, wages and deductions, leave and overtime. Under the Labour Codes, Ministry of Labour & Employment figures put the number of registers at 8, down from 84.
Is Shops and Establishments registration compulsory?
In nearly all states, yes. A shop or commercial establishment must register, or send an intimation to the labour department, depending on the state's thresholds. Missing the prescribed window, often 30 days from starting business, can lead to fines, legal complications and problems with banking or other licences. The Act covers shops, offices, restaurants, hotels and godowns, depending on state definitions, while factories come under the OSH Code instead.
How have the Labour Codes changed registers and returns?
The four Codes took effect on 21 November 2025. According to Ministry of Labour & Employment figures, they replace 84 registers with 8, 31 returns with a single electronic return, and registrations under eight laws with one. Central rules were notified on 8 May 2026 and states are still notifying theirs, so formats can still differ by state.
Do we need a contract labour registration?
If you engage contract workers above the thresholds the law sets, the establishment must register, and contractors may need licences. Contract labour registrations now fall under the OSH Code (formerly CLRA). We handle the registration and prepare and submit the contract labour registers and challans.
What happens during a labour inspection?
The inspector asks for registers, returns, registration certificates and the notices on display, and checks them against what applies to your establishment. We prepare the records, support you during the visit and help with the compliance that follows.
Do you help set up a POSH committee?
Yes. Setting up statutory committees, such as the POSH committee, is part of our advisory work, along with advising on exemptions and obtaining them. Under the POSH Act, 2013, every workplace with 10 or more employees must constitute an Internal Committee.
What does labour law compliance cost?
It depends on the number of establishments, the states they are in and whether contract labour is involved. Send us an enquiry with your locations and headcount and we will come back with a quote.
Related
Related services
Licences & registrations
Shops & Establishments, factory and contract labour registrations: obtained, amended, renewed and closed.
Contractor & vendor compliance
Contract labour compliance for each contractor: entry and exit, registers, returns, EPF and ESI.
Labour Codes advisory
Code on Wages review of HR policies, employment letters and wage structures.
Enquiry
Talk to a compliance expert
Share your states and headcount, and we will get back to you within 2 working hours.
- Call+91 98457 40938
- WhatsApp+91 98457 40938
- Emailinfo@nkonehrsolutions.com
- Head office, Bengaluru1163, 9th Main, 11th A Cross, Nagapura, Mahalakshmipuram, near Rajajinagar Metro Station, Rajajinagar 1st Block, Bengaluru, Karnataka 560086
